Tagging Guest Luggage – Arrivals |

Departures | Left Luggage

Assisting the guests with any luggage and tagging them:

1. Carefully unload the guest’s luggage from the car and place them on the trolley.
2.  Luggage trolleys are used when there is more than one piece of luggage.
3.  Confirm the total number of pieces with the guest and make sure no luggage has been left in the car.
4.  Never leave the guest’s luggage unattended.
5.  Tag the guest’s luggage with appropriate luggage tags. 
6.  Ensure sufficient luggage trolleys are available and in perfect condition.
7.  Handle guest luggage carefully and take special care of any fragile items.
8.  Take luggage to the lobby and follow up with the reception to allocate the room to the guest.
9.  We need to make sure that the guest receives the correct baggage back.
10.  Always tag the luggage when the guest arrives at the hotel and the room is not ready yet.
11.  Always tag the baggage or luggage when the luggage is stored in the Bell storage closet upon check-out of the guest.

Verify Below details on the left luggage tag:

1. Check the room number on the check-in tag.
2.  Identify the wing/building/floor as per the tag colour.
3.  Room number (if checking out, it is the room number that they have checked out).
4.  Date of check-out/ check-in.
5.  The number of pieces being stored.
6.  Employees initials tagging the luggage.

Distributing the tag components for left luggage:

1. Tear off the luggage tag stub and give it to the guest by saying: “Mr. / Ms. David here is your luggage tag. When you need to have your bags retrieved, please present this ticket to the Bell DeskDesk in the hotel lobby where bell boys are positioned and may be contacted for their services. or ConciergeConcierges - Person who assist guests by making restaurant reservations; arranging for transportatio... Desk.”
2.  Attach the main luggage tag to the largest suitcase/bag.
3.  Use the self-adhesive labels to mark the other pieces of luggage belonging to the guest.

Recording information on Baggage/Luggage movement:

1. Items being delivered, held, or stored should be recorded in the Property Management SystemThey are computerised systems that facilitate the management of properties; personal property; equip... (PMS) or Hotels Software.
2.  It should include the guest’s name, time, date to be retrieved, number of pieces, bay location, and initials of the bell attendant.
3.  Fill up the errand cards as per the guest cycle (ArrivalThe time that an. guest registers into the hotel./Departure/Room Move) Etc.
4.  Record the details of the baggage moment on the luggage moment register.

Training Summary questions:

Q1. What is the purpose of this SOP?

Q2. How to verify the details on the luggage tag?

Q3. What needs to be done if the guest keeps the luggage under storage?

Q4. Explain the guest left luggage tagging procedure.

Q5. What details are recorded about the luggage movement?

Patreon Only SOP Download

Sorry! This part of content is hidden behind this box because it requires a higher contribution level ($1) at Patreon. Why not take this chance to increase your contribution?

Sorry! This part of content is hidden behind this box because it requires a higher contribution level ($6) at Patreon. Why not take this chance to increase your contribution?

SOP Number: Front Office SOP – 43
Department: Concierge - Departure Baggage Pickup Request 
Date Issued: 17-Jul-2018
Time to Train: 20 Minutes

Enjoying our content? Support us on Patreon!