Bell Desk – Arrival Errand Card and Departure Errand Card

Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

Errand Cards formats used in hotels

Errand cards are essential tools used in hotels to efficiently track the movement of guests’ luggage during their stay. These cards come in a standardized format and play a crucial role in ensuring that guests’ belongings are safely transported to their rooms upon check-in and back to the lobby or storage area upon check-out.

At the time of check-in, hotel staff typically fill out a separate errand card for each guest, detailing the guest’s name, room number, the number of bags or items, and any specific instructions or special requests related to the luggage.

This information helps the hotel staff coordinate luggage handling smoothly, ensuring that guests have a seamless and pleasant experience during their stay.

During check-out, a new errand card is created to record the retrieval and return of luggage to the guest, completing the cycle and providing an organized and efficient system for managing guest belongings.

The use of errand cards is a standard practice in the hospitality industry, contributing to the overall satisfaction of hotel guests.

Arrival errand card
Departure errand card

Download Errand Card Sample Format:


Back Office Job Description Banquet BAR Beverage Service Cashiering Chef Chef Training Cleaning Concierge Duties and Responsibility Engineering Executive Chef F&B Setup F&B Training Finance Food Service Front Desk Front Office Formats Front Office Setup Front Office Training Guest Room Guest Services Hospitality Basics Hotel Formats Hotel Security Hotel Staff Job Description Hotel Staff Training Housekeeping Formats Housekeeping Setup Housekeeping Training Kitchen Kitchen Basics Kitchen Training Maintenance Maintenance Technician Reservation Restaurant Sales SOP SOP F&B Service SOP Finance and Accounting SOP Front Office SOP Housekeeping SOP Kitchen Staff Training

Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

Learn more