SOP – Banquets – Function Sheet / Event Order ( BEO )

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Function Sheet / Event Order ( BEO ) in Banquets

  • function sheet will contain complete information on all events within a function for one day.
  •  All function sheets for the coming week will be distributed with the weekly forecast, i.e., and will be discussed during the morning briefings.

Revised function sheet:

  • Where the content of a function sheet has been amended due to changes from the guest, it will be reprinted and redistributed.
  •  Small changes (<10%) in the number of expected attendants or timing do not need a revised function sheet.
  •  The daily event list will provide all the updated information to each department.
  •  Always make sure the BEOs are in order, with the first function of your work shift at the front.

The following information is to be reviewed again:

  • The Room where the function will be held.
  •  The Number of guests expected.
  •  Table setup specification ( including the size, types, and colours of tablecloths and table skirts )
  •  The menu for the function ( including beverages, number of courses, and dessert )
  •  The Time to serve each course.
  •  The type of function.
  •  Any Special requests.

Training Summary questions:

Q1. What is a BEO or Function sheet in Banquet?   

Q2. What is the process when there are any changes on the function sheet?

Q3. Is it required to re-print the Function sheet when there are small changes?

Q4. What details are to be reviewed again before the function starts?

Q5. Is it required to circulate the BEO to all departments in the hotel?
SOP Number: Food and Beverage Service SOP - 25 
Department: Food and Beverage Service – Banquet
Date Issued: DATE THE DOCUMENT WAS CREATED
Time to Train: 45 Min

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