Terms and Conditions – Serviced Apartment / Long Stay Lease

Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

Terms and Conditions Sample – Serviced Apartment / Long Stay Tenant & Guests

When renting a serviced apartment or a long-stay lease, it is important to carefully read and understand the terms and conditions. These are the rules and regulations that govern the rental agreement between the landlord and the tenant.

Some of the key points that may be included in the terms and conditions include the length of the rental period, the amount of rent and deposit required, the payment schedule, and any penalties for late payments or early termination of the lease.

Other important considerations that may be covered in the terms and conditions include the rights and responsibilities of both the landlord and the tenant, such as maintenance and repair obligations, noise restrictions, and rules regarding pets or smoking.

Before signing a lease agreement, it is essential to review the terms and conditions thoroughly and ask any questions that you may have. This will help to ensure that you fully understand your rights and obligations as a tenant, and can avoid any misunderstandings or disputes in the future.

  • The Tenant undertakes that they have reviewed in full the Inventory Details provided at check-in, and any discrepancies are to be notified to the [Mention Hotel Name / Reception] immediately.
  •  Any increase in the number of persons occupying the Apartment, other than the ones mentioned in this Lease is not permitted without the prior written consent of the [Mention Hotel Name / Management]. Any requirements for additional guests or additional beds will be charged separately.
  •  As per the Government Law, all visitors to guest apartments have to be registered at the reception with a passport or valid ID.
  •  The Apartment cannot be used for sublease, partially renting out space for commercial or residential use without the prior written approval of the [Mention Hotel Name / Management].
  •  No structural changes physical modifications or any signage can be done to the apartment or any of the furniture and equipment provided by the [Mention Hotel Name / Management] without the prior written consent of the [Mention Hotel Name / Management]. If any change is made, the [Mention Hotel Name / Management] will make the necessary reparation, alteration, or replacement and charge the Tenant for all related costs.
  •  The Tenant undertakes, within reason, that Housekeeping and Maintenance staff will have full access to the accommodation to clean and maintain the Apartment.
  •  The Tenant shall, for the duration of the Lease, take good care of all furniture, fixtures, and equipment/kitchen utensils in the accommodation. Any damage caused to any of the contents in the accommodation or public areas of the premises by the Tenant, the Tenant will assume responsibility for any damage howsoever caused, and will pay the entire cost of damages to the [Mention Hotel Name / Reception].
  •  Any sort of illicit activities are strictly forbidden in the Apartment or within the premises.
  •  Failure to comply with the Laws of the Land could result in legal actions against the Tenant.
  •  The [Mention Hotel Name / Management] will not be responsible for any theft, loss, or damage to any personal belongings of the Tenant or, for any injury to the Tenant or their Guests.
  •  Kindly use the safe deposit box provided in your rooms.
  •  The Tenant agrees to abide by the House Rules given to him/her upon arrival.
  •  By signing this Lease, the Tenant agrees and acknowledges that the Apartment and Apartment contents have been delivered in good condition and accordance with the completed Apartment Inspection Form and the Inventory List.
  •  The Tenant further agrees to pay all charges which their has incurred and which have been charged to their Apartment.
  •  As per Government requirements, the whole [Mention Hotel Name] is Non-Smoking. In case you choose to smoke in the apartment, extra dry-cleaning costs of curtains, upholstery, and carpets will have to be charged to your account upon departure. We do recommend smoking on the Balconies and using the ashtray provided for your convenience.
  •  Kindly be informed that the [Mention Hotel Name / Management] cannot be held responsible for any damages caused while using the washing machine or dryer.
  •  Open fires, candles, Shisha pipes, and Arabic oud are strictly forbidden in the apartment.
  •  1, 2, and 3 bedroom apartments are entitled to 1 complimentary car parking space; 4 bedroom apartments are entitled to 2 complimentary car parking spaces. For additional spaces and rental fees kindly contact reception.
  •  All apartments are entitled to 1 complimentary Storage space, for additional storage bay spaces and rental fees kindly contact reception.
  •  To maintain the cleanliness of the building’s façade, high-level window cleaning is performed from a suspended cradle year-round. Due to weather conditions, the schedule changes regularly and at short notice, for your privacy we recommend keeping the curtains in your apartment closed.
Guest Signature________________________
I have read and understood the Terms and Conditions.

Creating terms and conditions for a serviced apartment for long stays involves specifying the rules and expectations for both the property owner or management and the guest. Below is a sample set of terms and conditions for a serviced apartment for long stays. Keep in mind that legal advice may be necessary to ensure these terms comply with local regulations and laws.

Terms and Conditions for Long Stay in Serviced Apartment

1. Booking and Payment:

  • 1.1 To secure a long-term stay, a deposit of [X]% of the total stay cost is required at the time of booking.
  • 1.2 Full payment for the entire stay is due [X] days prior to the arrival date.

2. Check-in and Check-out:

  • 2.1 Check-in time is from [X:00 AM/PM], and check-out time is by [X:00 AM/PM].
  • 2.2 Early check-in and late check-out requests are subject to availability and may incur additional charges.

3. Accommodation:

  • 3.1 The apartment type booked is guaranteed, but specific apartment numbers may be subject to change.
  • 3.2 The maximum occupancy for the apartment must not be exceeded.

4. Cancellation and Refund:

  • 4.1 Cancellations made [X] days prior to arrival are eligible for a full refund.
  • 4.2 Cancellations made within [X] days of arrival will result in the forfeiture of the deposit.

5. Services and Amenities:

  • 5.1 Utilities, such as electricity, water, and internet, are included in the rental cost.
  • 5.2 Housekeeping services will be provided [X] times per week.
  • 5.3 Additional housekeeping or linen change requests may incur extra charges.

6. Security Deposit:

  • 6.1 A security deposit of [X] amount is required upon check-in.
  • 6.2 The security deposit will be refunded within [X] days after check-out, subject to inspection of the apartment.

7. Guest Responsibilities:

  • 7.1 Guests are responsible for any damage caused to the apartment during their stay.
  • 7.2 Smoking is strictly prohibited inside the apartment. A penalty fee will be charged for violation.

8. Termination of Stay:

  • 8.1 Management reserves the right to terminate the stay if guests violate terms and conditions or engage in illegal activities.
  • 8.2 In case of termination, no refund will be provided for the remaining stay.

9. Changes to Terms and Conditions:

  • 9.1 Management reserves the right to change these terms and conditions with reasonable notice.

By proceeding with the booking, the guest acknowledges and agrees to abide by these terms and conditions.

It's crucial to customize these terms to suit the specific policies of your serviced apartment and comply with local laws. Additionally, it's advisable to have guests explicitly acknowledge their agreement to these terms during the booking process.
Spread the love

Back Office Job Description Banquet BAR Beverage Service Cashiering Chef Chef Training Cleaning Concierge Duties and Responsibility Engineering Executive Chef F&B Setup F&B Training Finance Food Service Front Desk Front Office Formats Front Office Setup Front Office Training Guest Room Guest Services Hospitality Basics Hotel Formats Hotel Security Hotel Staff Job Description Hotel Staff Training Housekeeping Formats Housekeeping Setup Housekeeping Training Kitchen Kitchen Basics Kitchen Training Maintenance Maintenance Technician Reservation Restaurant Sales SOP SOP F&B Service SOP Finance and Accounting SOP Front Office SOP Housekeeping SOP Kitchen Staff Training

Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

Learn more