Hotel Invoice Sample – Guest Bill / Guest Folio Template – Hotels | Resorts

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Sample Hotel Invoice / Guest Folios / Guest bill format for hotels

Front office transactions are typically charted on account statements as the Hotel Invoice or Hotel Folios. The invoice consists of Debit and Credit affecting the balance of a single guest account or room.

Usually when a guest folio is opened the starting balance is zero. All transactions that increase (debit) or decrease (credit) the balance of the account are recorded on the folio. When the guest does the final settlement of the invoice should be returned to zero balance by any of the methods of payment given by the guest.

The process of recording transactions on an Invoice is called posting. A transaction is posted either debit or credit when it has been recorded on the proper folio in the proper location and a new balance is determined. While the guest settles the final bill an Invoice is generated usually with a unique Invoice number for future reference.

Download Sample Hotel Invoice Formats:

Hotel Invoice Template Sample 1 (Word / Doc Format)

Hotel Invoice Template Sample 2 (Word / Doc Format)

Hotel Invoice Template Sample 3 (Word / Doc Format)

Hotel Invoice Template Sample 4 (Word / Doc Format)

Hotel Invoice Template Sample 5 (Word / Doc Format)

Hotel Invoice Template Sample 6 (Excel Format)

Hotel Invoice Template Sample 7 (Excel Format)

Hotel Invoice Template Sample 8 (Excel Format)

Hotel Invoice Template Sample 9 (Excel Format)

Sample Invoice in Word Format with Steps

Hotel Invoice Sample | Hotel Bill Sample | Guest Folio Copy

Steps for Creating an Invoice in Word Format:

Step 1: Download any of the Word templates from the above download link.

Step 2: Edit the Hotel Invoice template with your logo and address.

Step 3: Remove the www.setupmyhotel.com watermark and any other unwanted sections.

Step 4: Save a copy of the template for repeated use.

Step 5: Update guest and Reservation details.

Step 6: Insert billing details.

Step 7: Insert payments and charges. 

Step 8: Print the Invoice or save it as .pdf and email it to the guest.

Sample Hotel Invoice in Excel Format with Steps

Download Hotel Invoice Sample In Excel Format | Hotel Bill Sample | Guest Folio Copy Excel

Steps for Creating an Invoice in Excel Format:

Step 1: Download any of the MS Excel templates from the above download link.

Step 2: Edit the Hotel Invoice template with your logo and address.

Step 3: Remove any unwanted sections or details.

Step 4: Save a copy of the template for repeated use.

Step 5: Update guest and Reservation details.

Step 6: Insert appropriate billing instructions.

Step 7: Insert payments and charges. 

Step 8: Print the Invoice or save it as .pdf and email it to the guest.

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Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

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