Conference And Banqueting Systems Demo Checklist

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Hotel Conference and Banqueting Software demo questioners

Available Features in Banqueting Software

  • Availability and Inventory Control for an easy-to-understand view of the Function Diary to search for and block available space.
  •  Availability checking for function rooms and guest rooms Graphical/colorful display of availability.
  •  Enquire Even Room availability by Date, Time, Banquet Room features, etc.
  •  Multiple Event Rooms and multiple dates can be booked at the same time.
  •  Quick book which offers a single screen for quick booking
  •  Extend book where split bill information and flow of event can be defined.
  •  Banquet sales representatives utilize mobile devices such as tablets and smartphones to access information and functionality while on the move.
  •  Enquire Ability and block event rooms from mobile devices via a browser or Mobile Application.
  •  Availability charts – clear, drag and drop, access to individual booking details.
  •  Availability by calendar and Event Rooms.
  •  Blocking sub-rooms or connecting rooms.
  •  The main room is blocked automatically when one of the sub-rooms / partition are sold for that particular date and time.
  •  Automatically block the setup and break away time as per the event room and type of function.
  •  Possibility to adjust or override the default setup and break away time for special cases.
  •  Possibility to book functions for multiple dates and banquet rooms.
  •  Simple drag-to-block features when booking functions from the banquet availability overview screen.
  •  Create Banquet Booking.
  •  Void Banquet Booking ( System behavior for voiding banquet events with a deposit or open invoice)
  •  Reinstate Banquet booking.
  •  Enter Confirmed pax, tentative pax, release date, Banquet Status, etc.
  •  Enter the date, start time, end time, setup time, break away time.
  •  Update Company name, Booker name, Host name, etc.
  •  Waitlist banquet events if case already a booking exists for the same period. {loadposition amp-mid}
  •  Possibility to Waitlist sub rooms or partitions.
  •  Multiple waitlist levels ( Eg: Waitlist 1, Waitlist 2, etc.) for each banquet hall.
  •  Enter the Course of the Banquet events.
  •  Enter Notes or instructions to other departments (Housekeeping, Engineering, Front Office, Human Resources, Kitchen, etc.).
  •  Update required media, and equipment and track the inventory for in-house items.
  •  Book and track third-party services or equipment.
  •  Draw the banquet layout for each function.
  •  Book Guest rooms along with the banquet event for in-house conferences or events.
  •  Prepare the menu for the event.
  •  Select pre-defined menus or create a custom menu as per the request.
  •  Adjust the quantity or portions for each menu item or main course.
  •  Prepare charges before the banquet event for posting.
  •  Amend the prepared charges as per actual usage before posting.
  •  Flexible Banquet Rate Management and adjustments for final invoices.
  •  Post charges by menu or by revenue group ( Food Revenue, Beverage Revenue, Smokes, etc.)
  •  Banquet invoices should be accessible even after the function is over or until the full settlement is done.
  •  Post deposit for the banquet event and print receipt for the deposit.
  •  Banquet Deposit hit on which Ledger? ( Deposit or Guest Ledger )
  •  Transfer charges to group master for in-house conference.
  •  Generate pre-populated contracts from banquet events.{loadposition amp-long}
  •  Generate Banquet Event Orders (BEO) / Function Plans (FP) / Event Plan ( EP) and Event Orders (EOs), banquet checks, menus, and pricing.
  •  BEO generation – clear, usable, built from standard menu options, customizable.
  •  Audit trail for changes to BEO.
  •  BEO is to be emailed to all departments as per the distribution list.
  •  Filter BEO items by the department for reporting.
  •  Inventory of audio-visual, and other equipment.
  •  Interface to room layout drawing software, and event boards.
  •  Interface to POS systems to directly transfer charges to a particular banquet event from any of the Restaurants, BAR, or other outlets.
  •  Interface to Telephone and Internet Systems. 
  •  Banquet menus on the system, Ability to compile a menu & get the price.
  •  Management of Banquet contracts & system-generated follow-up emails.
  •  Print, email, and distribute the Banquet menu for events.
  •  Print, email and distribute Banquet Event Order (BEO) / Function Plans (FP) events.
  •  Track changes made to the event every time a new FP or BEO is printed.
  •  Profile management – multiple contacts per client, contact’s role.
  •  Parent/child or Master / Sub company profile structure for consolidation, total-value reporting, etc.
  •  Contact or booker management – multiple contacts per company profile, contact’s role.
  •  Account manager assignment, change to company profiles for tracking productivity and reporting.
  •  Progress tracking, standard tickler sequences, contract issues tracking.
  •  View the Company’s past event booking history, new bookings, etc. from the profile tab.
  •  Trace report for follow-up on Function room bookings – (e.g. release unconfirmed bookings)
  •  Track contract/forecast/actual rooms by event, with wash estimates.
  •  Allow tentative bookings for any space.
  •  Flags for noisy events, do-not-move, wait-listed bookings.
  •  Reports for Banquet costs – Labour cost at defined standards, electricity cost for function.
  •  Quick overview of all Open Event Invoices from the Banquet Module.
  •  Sales Management capabilities provide easy-to-understand dashboard views of critical metrics for properties, sales teams, and individual sales representatives.
  •  Account and Contact Management allows for the viewing and updating of accounts and contacts as well as multi-property sharing of accounts.
  •  Reporting and Analytics visibility into sales and catering operations using predefined or customizable reports.
  •  Support multi-language, multi-currency, and regional settings.
  •  Manning requirement for function.
  •  Engineering work orders for function rooms.
  •  History of maintenance work done in the function room.
  •  Front office to have the ability to view banquet functions.
  • Ability to see the entire event revenue (room + venue + extras all against event)
  •  Costing, Facility Management, Inventory Management, Kitchen / Menu Management, Order Management, etc.
  •  Fully Integrated with PMS or Front office software.
  •  Custom Meeting Room Set Up and Outdoor Catering Capabilities.

Back Office Job Description Banquet BAR Beverage Service Cashiering Chef Chef Training Cleaning Concierge Duties and Responsibility Engineering Executive Chef F&B Setup F&B Training Finance Food Service Front Desk Front Office Formats Front Office Setup Front Office Training Guest Room Guest Services Hospitality Basics Hotel Formats Hotel Security Hotel Staff Job Description Hotel Staff Training Housekeeping Formats Housekeeping Setup Housekeeping Training Kitchen Kitchen Basics Kitchen Training Maintenance Maintenance Technician Reservation Restaurant Sales SOP SOP F&B Service SOP Finance and Accounting SOP Front Office SOP Housekeeping SOP Kitchen Staff Training

Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

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