Hotel Welcome letter format | Resort Welcome letter sample | Hotel Welcome letter sample

Welcome letter format used in hotels 

A personalised welcome letter is printed and kept on the guest room to greet and welcome the guest to the hotel. Usually, it is signed by the General Manager or the hotel manager.

Nowadays in hotels where the property management systems are interfaced to the in-room entertainment system, welcome messages can be automatically displayed to the guest TV when they check in to their room.

Sample guest welcome letter format

Hotel Name


T +99-999-9999999, F +99-999-9999999

E: admin(at), W:


Dear ( Guest Name )

We are delighted that you have selected our hotel.

On behalf of the entire team at the Hotel Name, I extend you a very warm welcome and trust your stay with us will be both enjoyable and comfortable.

The hotel offers a selection of business services and facilities which are detailed in the booklet, placed on the writing table in your room.

Should you require any assistance or have any specific requirements, please do not hesitate to contact me on extension ( 9999 ).

With best regards / Yours sincerely,

Hotel Manager

Download Sample Welcome Letter Formats

Welcome Letter - Pre opening

Welcome Letter - During Hotel Renovation

Welcome Letter - Serviced Apartments

Welcome letter for hotel guests sample - 1 

Welcome Letter for hotel guests sample - 2

Welcome letter for hotel guests sample - 3

Welcome letter for hotel guests sample - 4

Welcome letter for hotel guests sample - 5

Welcome letter for hotel guests sample - 6

Pre Arrival / Pre-Stay Letter Format - NEW! is build to help hoteliers setup their operations. Get sample Stationery, Formats, SOP's, Staff Training Tips, Job Descriptions and more.
See you around and happy Hoteliering..


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