Sample Hotel Invoice / Guest Folios / Guest bill format for hotels

Front officeFront office is the communication; accounting; and service center of the hotel transactions are typically charted on account statements as the HotelA Hotel or Inn may be defined as an establishment whose primary business is providing lodging facili... InvoiceInvoice is a�print out of bills for the guest perusal before he settles the amount stated either b... or Hotel Folios. The invoice consists of DebitDebit�is�an increase in an asset or a decrease in a liability. and CreditCredit is a decrease in an asset or an increase in a liability; or an amount of money the hotel owes... affecting the balance of a single guest account or room.

Usually when a guest folio is opened the starting balance is zero. All transactions that increase (debit) or decrease (credit) the balance of the account are recorded on the folio. When the guest does the final settlement of the invoice should be returned to zero balance by any of the methods of payment given by the guest.

The process of recording transactions on an Invoice is called posting. A transaction is posted either debit or credit when it has been recorded on the proper folio in the proper location and a new balance is determined. While the guest settles the final bill an Invoice is generated usually with a unique Invoice number for future reference.

Download Sample Hotel Invoice Formats:

Hotel Invoice Template Sample 1 (Word / Doc Format)

Hotel Invoice Template Sample 2 (Word / Doc Format)

Hotel Invoice Template Sample 3 (Word / Doc Format)

Hotel Invoice Template Sample 4 (Word / Doc Format)

Hotel Invoice Template Sample 5 (Word / Doc Format)

Hotel Invoice Template Sample 6 (Excel Format)

Hotel Invoice Template Sample 7 (Excel Format)

Hotel Invoice Template Sample 8 (Excel Format)

Hotel Invoice Template Sample 9 (Excel Format)

Sample Invoice in Word Format with Steps

Steps for Creating an Invoice in Word Format:

Step 1: Download any of the Word templates from the above download link.

Step 2: Edit the Hotel Invoice template with your logo and address.

Step 3: Remove the www.setupmyhotel.com watermark and any other unwanted sections.

Step 4: Save a copy of the template for repeated use.

Step 5: Update guest and ReservationThe department that receives; documents and processes reservation requests. details.

Step 6: Insert billing details.

Step 7: Insert payments and charges. 

Step 8: Print the Invoice or save it as .pdf and email it to the guest.

Sample Hotel Invoice in Excel Format with Steps

Steps for Creating an Invoice in Excel Format:

Step 1: Download any of the MS Excel templates from the above download link.

Step 2: Edit the Hotel Invoice template with your logo and address.

Step 3: Remove any unwanted sections or details.

Step 4: Save a copy of the template for repeated use.

Step 5: Update guest and Reservation details.

Step 6: Insert appropriate billing instructions.

Step 7: Insert payments and charges. 

Step 8: Print the Invoice or save it as .pdf and email it to the guest.