Hotel Conference and Banqueting Software demo questioners

Available Features in Banqueting Software

• Availability and Inventory Control for an easy-to-understand view of the Function Diary to search for and block available space.

• Availability checking for functions rooms and guest rooms  Graphical / colorful display of availability.

• Enquire Even Room availability by Date, Time, Banquet Room features etc.

• Multiple Event Rooms, multiple dates can be booked at same time.

• Quick book which offers a single screen for quick booking

• Extend book where split bill information and flow of event can be defined.

• Banquet sales representatives to utilize mobile devices such as tablets and smartphones to access information and functionality while on the move.

• Enquire Ability and block event rooms from mobile devices via a browser or Mobile Application.

• Availability charts – clear, drag and drop, access to individual booking detail.

• Availability by calendar and Event Rooms.

• Blocking sub rooms or connecting rooms.

• Main room is blocked automatically when one of the sub rooms / partition are sold for that particular date and time.

• Automatically block the setup and break away time as per the event room and type of function.

• Possibility to adjust or override the default setup and break away time for special cases.

• Possibility to book functions for multiple dates and banquet rooms.

• Simple drag to block features when booking functions from  banquet availability overview screen.

• Create Banquet Booking.

• Void Banquet Booking ( System behaviour for voiding banquet events with a deposit or open invoice)

• Reinstate Banquet booking.

• Enter Confirmed pax, tentative pax, release date, Banquet Status etc.

• Enter date, start time, end time, setup time, break away time.

• Update Company name, Booker name, Host name etc.

• Waitlist banquet events if case already a booking exist for the same period. 

• Possibility to Waitlist sub rooms or partitions.

• Multiple waitlist levels ( Eg: Waitlist 1, Waitlist 2 etc.) for each banquet Halls.

• Enter Course of the Banquet events.

• Enter Notes or instructions to other departments (Housekeeping, Engineering, Front Office, Human Resources, Kitchen etc.).

• Update required media, equipments and track the inventory for in-house items.

• Book and track third party services or equipments.

• Draw the banquet layout for each functions.

• Book Guest rooms along with the banquet event for in-house conference or events.

• Prepare the menu for the event.

• Select pre defined menus or create custom menu as per the request.

• Adjust quantity or portions for each menu items or main course.

• Prepare charges before the banquet event for posting.

• Amend the prepared charges as per actual usage before posting.

• Flexible Banquet Rate Management and adjustments for final invoices.

• Post charges by menu or by revenue group ( Food Revenue, Beverage Revenue, Smokes etc.)

• Banquet invoices should be accessible even after the function is over or until the full settlement is done.

• Post deposit for the banquet event and print receipt for the deposit.

• Banquet Deposit hit on which Ledger ? ( Deposit or Guest Ledger )

• Transfer charges to group master for in-house conference.

• Generate pre-populated contracts from banquet events.

• Generate Banquet Event Orders (BEO) / Funcation Plans (FP) / Event Plan ( EP) and Event Orders (EOs), banquet checks, menus, and pricing.

• BEO generation – clear, usable, build from standard menu options, customizable.

• Audit trail for changes to BEO.

• BEO to be emailed to all departments as per distribution list.

• Filter BEO items by department for reporting.

• Inventory of audio-visual, other equipment.

• Interface to room layout drawing software, event boards.

• Interface to POS systems to directly transfer charges to a particular banquet event from any of the Restaurants, BAR or other outlets.

• Interface to Telephone and internet Systems.  

• Banquet menus on system, Ability to compile a menu & get the price.

• Management of Banquet contracts & system generated follow up emails.

• Print, email and distribute  Banquet menu for events.

• Print, email and distribute  Banquet Event Order (BEO) / Function Plans (FP) events.

• Track changes made to the event every time a new FP or BEO is printed.

• Profile management – multiple contacts per client, contact’s role.

• Parent/child or  Master / Sub company profile structure for consolidation, total-value reporting etc.

• Contact or booker management – multiple contacts per company profile, contact’s role.

• Account manager assignment, change to company profiles for tracking productivity and reporting.

• Progress tracking, standard tickler sequences, contract issues tracking.

• View Company past event booking history, new bookings etc. from  profile tab.

• Trace report for follow up on Function room bookings - (e.g. release unconfirmed bookings)

• Track contract/forecast/actual rooms by event, with wash estimates.

• Allow tentative bookings for any space.

• Flags for noisy events, do-not-move, wait-listed bookings.

• Reports for Banquet  costs - Labour cost at defined standards, electricity cost for function.

• Quick overview of all Open Event Invoices from the Banquet Module.

• Sales Management capabilities provide easy-to-understand dashboard views of critical metrics for properties, sales teams, and individual sales representatives.

• Account and Contact Management allows for the viewing and updating of accounts and contacts as well as multi-property sharing of accounts.

• Reporting and Analytics visibility into sales and catering operations using predefined or customizable reports.

• Support multi-language, multi-currency, and regional settings.

• Manning requirement for function.

• Engineering work orders for function rooms.

• History of maintenance work done in function room.

• Front office to have ability to view banquet functions.

• Ability to see the entire event revenue (room + venue + extras  all against event)

• Costing, Facility Management, Inventory Management, Kitchen / Menu Management, Order Management etc.

• Fully Integrated with PMS or Front office software.

• Custom Meeting Room Set Up and Out door catering capabilities.