Hotel Conference and Banqueting Software demo questioners
Available Features in Banqueting Software
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Availability and Inventory Control for an easy-to-understand view of the Function Diary to search for and block available space.
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Availability checking for functions rooms and guest rooms Graphical / colorful display of availability.
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Enquire Even Room availability by Date, Time, Banquet Room features etc.
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Multiple Event Rooms, multiple dates can be booked at same time.
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Extend book where split bill information and flow of event can be defined.
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Banquet sales representatives to utilize mobile devices such as tablets and smartphones to access information and functionality while on the move.
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Enquire Ability and block event rooms from mobile devices via a browser or Mobile Application.
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Availability charts – clear, drag and drop, access to individual booking detail.
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Availability by calendar and Event Rooms.
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Blocking sub rooms or connecting rooms.
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Main room is blocked automatically when one of the sub rooms / partition are sold for that particular date and time.
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Automatically block the setup and break away time as per the event room and type of function.
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Possibility to adjust or override the default setup and break away time for special cases.
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Possibility to book functions for multiple dates and banquet rooms.
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Simple drag to block features when booking functions from banquet availability overview screen.
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Create Banquet Booking.
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Void Banquet Booking ( System behaviour for voiding banquet events with a deposit or open invoice)
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Reinstate Banquet booking.
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Enter Confirmed pax, tentative pax, release date, Banquet Status etc.
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Enter date, start time, end time, setup time, break away time.
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Update Company name, Booker name, Host name etc.
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Waitlist banquet events if case already a booking exist for the same period.
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Possibility to Waitlist sub rooms or partitions.
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Multiple waitlist levels ( Eg: Waitlist 1, Waitlist 2 etc.) for each banquet Halls.
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Enter Course of the Banquet events.
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Enter Notes or instructions to other departments (Housekeeping, Engineering, Front Office, Human Resources, Kitchen etc.).
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Update required media, equipments and track the inventory for in-house items.
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Book and track third party services or equipments.
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Draw the banquet layout for each functions.
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Book Guest rooms along with the banquet event for in-house conference or events.
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Prepare the menu for the event.
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Select pre defined menus or create custom menu as per the request.
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Adjust quantity or portions for each menu items or main course.
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Amend the prepared charges as per actual usage before posting.
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Flexible Banquet Rate Management and adjustments for final invoices.
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Post charges by menu or by revenue group ( Food Revenue, Beverage Revenue, Smokes etc.)
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Banquet invoices should be accessible even after the function is over or until the full settlement is done.
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Post deposit for the banquet event and print receipt for the deposit.
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Banquet Deposit hit on which Ledger ? ( Deposit or Guest Ledger )
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Transfer charges to group master for in-house conference.
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Generate pre-populated contracts from banquet events.
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Generate Banquet Event Orders (BEO) / Funcation Plans (FP) / Event Plan ( EP) and Event Orders (EOs), banquet checks, menus, and pricing.
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BEO generation – clear, usable, build from standard menu options, customizable.
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Audit trail for changes to BEO.
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BEO to be emailed to all departments as per distribution list.
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Filter BEO items by department for reporting.
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Inventory of audio-visual, other equipment.
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Interface to room layout drawing software, event boards.
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Interface to POS systems to directly transfer charges to a particular banquet event from any of the Restaurants, BAR or other outlets.
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Interface to Telephone and internet Systems.
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Banquet menus on system, Ability to compile a menu & get the price.
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Management of Banquet contracts & system generated follow up emails.
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Print, email and distribute Banquet menu for events.
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Print, email and distribute Banquet Event Order (BEO) / Function Plans (FP) events.
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Track changes made to the event every time a new FP or BEO is printed.
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Profile management – multiple contacts per client, contact’s role.
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Parent/child or Master / Sub company profile structure for consolidation, total-value reporting etc.
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Contact or booker management – multiple contacts per company profile, contact’s role.
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Account manager assignment, change to company profiles for tracking productivity and reporting.
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Progress tracking, standard tickler sequences, contract issues tracking.
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View Company past event booking history, new bookings etc. from profile tab.
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Trace report for follow up on Function room bookings - (e.g. release unconfirmed bookings)
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Track contract/forecast/actual rooms by event, with wash estimates.
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Allow tentative bookings for any space.
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Flags for noisy events, do-not-move, wait-listed bookings.
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Reports for Banquet costs - Labour cost at defined standards, electricity cost for function.
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Quick overview of all Open Event Invoices from the Banquet Module.
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Sales Management capabilities provide easy-to-understand dashboard views of critical metrics for properties, sales teams, and individual sales representatives.
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Account and Contact Management allows for the viewing and updating of accounts and contacts as well as multi-property sharing of accounts.
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Reporting and Analytics visibility into sales and catering operations using predefined or customizable reports.
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Support multi-language, multi-currency, and regional settings.
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Manning requirement for function.
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Engineering work orders for function rooms.
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History of maintenance work done in function room.
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Front office to have ability to view banquet functions.
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Ability to see the entire event revenue (room + venue + extras all against event)
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Costing, Facility Management, Inventory Management, Kitchen / Menu Management, Order Management etc.
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Fully Integrated with PMS or Front office software.
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Custom Meeting Room Set Up and Out door catering capabilities.