Conference And Banqueting Systems Demo Checklist

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Hotel Conference and Banqueting Software demo questioners

Available Features in Banqueting Software

  • Availability and Inventory Control for an easy-to-understand view of the Function Diary to search for and block available space.
  •  Availability checking for function rooms and guest rooms Graphical/colorful display of availability.
  •  Enquire Even Room availability by Date, Time, Banquet Room features, etc.
  •  Multiple Event Rooms and multiple dates can be booked at the same time.
  •  Quick book which offers a single screen for quick booking
  •  Extend book where split bill information and flow of event can be defined.
  •  Banquet sales representatives utilize mobile devices such as tablets and smartphones to access information and functionality while on the move.
  •  Enquire Ability and block event rooms from mobile devices via a browser or Mobile Application.
  •  Availability charts – clear, drag and drop, access to individual booking details.
  •  Availability by calendar and Event Rooms.
  •  Blocking sub-rooms or connecting rooms.
  •  The main room is blocked automatically when one of the sub-rooms / partition are sold for that particular date and time.
  •  Automatically block the setup and break away time as per the event room and type of function.
  •  Possibility to adjust or override the default setup and break away time for special cases.
  •  Possibility to book functions for multiple dates and banquet rooms.
  •  Simple drag-to-block features when booking functions from the banquet availability overview screen.
  •  Create Banquet Booking.
  •  Void Banquet Booking ( System behavior for voiding banquet events with a deposit or open invoice)
  •  Reinstate Banquet booking.
  •  Enter Confirmed pax, tentative pax, release date, Banquet Status, etc.
  •  Enter the date, start time, end time, setup time, break away time.
  •  Update Company name, Booker name, Host name, etc.
  •  Waitlist banquet events if case already a booking exists for the same period. {loadposition amp-mid}
  •  Possibility to Waitlist sub rooms or partitions.
  •  Multiple waitlist levels ( Eg: Waitlist 1, Waitlist 2, etc.) for each banquet hall.
  •  Enter the Course of the Banquet events.
  •  Enter Notes or instructions to other departments (Housekeeping, Engineering, Front Office, Human Resources, Kitchen, etc.).
  •  Update required media, and equipment and track the inventory for in-house items.
  •  Book and track third-party services or equipment.
  •  Draw the banquet layout for each function.
  •  Book Guest rooms along with the banquet event for in-house conferences or events.
  •  Prepare the menu for the event.
  •  Select pre-defined menus or create a custom menu as per the request.
  •  Adjust the quantity or portions for each menu item or main course.
  •  Prepare charges before the banquet event for posting.
  •  Amend the prepared charges as per actual usage before posting.
  •  Flexible Banquet Rate Management and adjustments for final invoices.
  •  Post charges by menu or by revenue group ( Food Revenue, Beverage Revenue, Smokes, etc.)
  •  Banquet invoices should be accessible even after the function is over or until the full settlement is done.
  •  Post deposit for the banquet event and print receipt for the deposit.
  •  Banquet Deposit hit on which Ledger? ( Deposit or Guest Ledger )
  •  Transfer charges to group master for in-house conference.
  •  Generate pre-populated contracts from banquet events.{loadposition amp-long}
  •  Generate Banquet Event Orders (BEO) / Function Plans (FP) / Event Plan ( EP) and Event Orders (EOs), banquet checks, menus, and pricing.
  •  BEO generation – clear, usable, built from standard menu options, customizable.
  •  Audit trail for changes to BEO.
  •  BEO is to be emailed to all departments as per the distribution list.
  •  Filter BEO items by the department for reporting.
  •  Inventory of audio-visual, and other equipment.
  •  Interface to room layout drawing software, and event boards.
  •  Interface to POS systems to directly transfer charges to a particular banquet event from any of the Restaurants, BAR, or other outlets.
  •  Interface to Telephone and Internet Systems. 
  •  Banquet menus on the system, Ability to compile a menu & get the price.
  •  Management of Banquet contracts & system-generated follow-up emails.
  •  Print, email, and distribute the Banquet menu for events.
  •  Print, email and distribute Banquet Event Order (BEO) / Function Plans (FP) events.
  •  Track changes made to the event every time a new FP or BEO is printed.
  •  Profile management – multiple contacts per client, contact’s role.
  •  Parent/child or Master / Sub company profile structure for consolidation, total-value reporting, etc.
  •  Contact or booker management – multiple contacts per company profile, contact’s role.
  •  Account manager assignment, change to company profiles for tracking productivity and reporting.
  •  Progress tracking, standard tickler sequences, contract issues tracking.
  •  View the Company’s past event booking history, new bookings, etc. from the profile tab.
  •  Trace report for follow-up on Function room bookings – (e.g. release unconfirmed bookings)
  •  Track contract/forecast/actual rooms by event, with wash estimates.
  •  Allow tentative bookings for any space.
  •  Flags for noisy events, do-not-move, wait-listed bookings.
  •  Reports for Banquet costs – Labour cost at defined standards, electricity cost for function.
  •  Quick overview of all Open Event Invoices from the Banquet Module.
  •  Sales Management capabilities provide easy-to-understand dashboard views of critical metrics for properties, sales teams, and individual sales representatives.
  •  Account and Contact Management allows for the viewing and updating of accounts and contacts as well as multi-property sharing of accounts.
  •  Reporting and Analytics visibility into sales and catering operations using predefined or customizable reports.
  •  Support multi-language, multi-currency, and regional settings.
  •  Manning requirement for function.
  •  Engineering work orders for function rooms.
  •  History of maintenance work done in the function room.
  •  Front office to have the ability to view banquet functions.
  • Ability to see the entire event revenue (room + venue + extras all against event)
  •  Costing, Facility Management, Inventory Management, Kitchen / Menu Management, Order Management, etc.
  •  Fully Integrated with PMS or Front office software.
  •  Custom Meeting Room Set Up and Outdoor Catering Capabilities.
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Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

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