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Welcome letter format used in hotels 

Personalized welcome letter is printed and kept on the guest room to greet and welcome the guest to the hotel. Usually it is signed by the General Manager or the hotel manager.

Nowadays in hotels were the property management systems is interfaced to the in room entertainment system, welcome messages can be automatically displayed to the guest TV when they check in to their room.

Sample format of Hotel welcome letter

Hotel Name


T +99-999-9999999, F +99-999-9999999

E: This email address is being protected from spambots. You need JavaScript enabled to view it., W:


Dear ( Guest Name )

We are delighted that you have selected our hotel .

On behalf of the entire team at the Hotel Name  , I extend you a very warm welcome and trust your stay with us will be both enjoyable and comfortable.

The hotel offers a selection of business services and facilities which are detailed in the booklet, placed on the writing table in your room.

Should you require any assistance or have any specific requirements, please do not hesitate to contact me on extension ( 9999 ).

With best regards / Yours sincerely,

Hotel Manager

Download Sample Formats 

Welcome Letter - Pre opening

Welcome Letter - During Hotel Renovation - NEW !

Welcome Letter - Serviced Apartments - NEW !

Welcome letter for hotel guests sample - 1 

Welcome Letter for hotel guests sample - 2

Welcome letter for hotel guests sample - 3

Welcome letter for hotel guests sample - 4

Welcome letter for hotel guests sample - 5

Welcome letter for hotel guests sample - 6

Hotel Welcome letter

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