SOP – Concierge / Bell Desk – Etiquettes and Manners

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Basic Etiquette and Manners for Front Desk | Concierge | Bell Desk

Concierge & Bell Staff Etiquettes and Manners:

The concierge and bell staff should have the right attitude and product Knowledge, and also be able to recognize any sales opportunities.

Staff Attitude with guests and colleagues:

  1. Greet guests and colleagues with a smile and maintain a friendly and pleasant expression.
  2.  Stand upright, do not fold your arms in front of the guest.
  3.  Keep your hands out of your pockets.
  4.  Do not lean on the counter at any time.
  5.  Do not play with hair and jewellery.
  6.  Ensure a positive body language.

Concierge Staff Speech with guests and colleagues:

  1. Be tactful and courteous, and do not argue with guests.
  2.  Be humorous and even-tempered, and do not become over-friendly with guests.
  3.  Look at a guest when addressing them.
  4.  Look and act professionally.
  5.  Always appear confident.
  6.  Listen carefully to the guest when talking to the guest.

Always be positive:

  1. Use the guest’s name at least twice once known.
  2.  Ask the right questions to identify needs.
  3.  Talk clearly and maintain a good tone of voice at all times.
  4.  Do not criticize one guest for another.
  5.  Do not refer to guest as “They“ in their presence.
  6.  Do not weary the guest with your troubles.
  7.  Do not discuss religion or politics with guests.
  8.  Be specific in your explanations.
  9.  Consult your colleagues if any doubt arises.

Establishing Contact with guests:

  1. Always give the guest a warm and friendly welcome, “Good morning Mr. David, how may I help you”
  2.  Make the guest feel comfortable and safe.
  3.  Refer to the guest twice by the correct title and name once known.
  4.  Identify the guest’s needs.
  5.  Observe what is happening around you.

Be discreet and attentive to guests:

  1. Show guests a sympathetic interest.
  2.  Take your time for the guest.
  3.  Always recommend our services to the guest.
  4.  Appears neat but never severe.
  5.  Always maintain eye contact when attending to the guest.

Have good product knowledge and hotel standards:

  1. Know the different facilities and services available in the hotel.
  2.  Be able to describe each product and service to the guests.
  3.  Know who is who.
  4.  Know the layout of the hotel.
  5.  Know the location, timings, promotions, and theme nights of the outlets.
  6.  Have a good knowledge of the city, places of interest, restaurants, etc. 
  7.  Be aware of any special promotions going on in the hotel.
  8.  Know which function/event is taking place and at which banquet hall or venue along with their meeting schedule.

Training Summary questions:

Q1. What is the purpose of this SOP?

Q2. What is the expected staff attitude with guests and colleagues?

Q3. Why should you always have a positive attitude?

Q4. How to establish contact with the guests?

Q5. Why the concierge staff should have good knowledge about products and standards?
SOP Number:  Front Office SOP – 45
Department: Concierge - Etiquettes and Manners
Date Issued: 22-Jul-2018
Time to Train: 20 Minutes

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