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Sample Bicycle Rental Agreement For Hotels | Cycle Rental Contract Sample

Bicycle/Cycle Rental Agreement For Guests in Hotels | Resorts

This user agreement for rental bicycles specifies the rules that guests are required to follow when renting the hotel’s bicycles. Please follow the below rules while enjoying your bicycle trip around the City and Hotel Premises.


  • Bicycles are rented out clean and in proper working condition and must be returned to the issuing agent in hand.

  • Helmets are provided and recommended as part of the rental contract.

  • Bikes are maintained on a daily basis.

  • It is the responsibility of the client to check the bike at the store before setting out on any ride.

  • Customer agrees to return the bike in clean and undamaged condition to avoid any additional charges for the repair, maintenance or replacement.

  • Customer accepts the use of the equipment and accepts full responsibility for the care of the equipment while under his/her possession.

  • Damaged parts or components will be repaired/replaced at the shop’s discretion.

  • Customer should agree to pay regular shop fee and for components replaced.

  • Normal wear and tear is accepted but does not include broken spokes, rims, bent rims, damaged frames, handlebars, seats or other parts from misuse and/or crashes.

  • Kindly restrain from cycling to prohibited areas and restricted routes.

  • The resort under no conditions will take any liability for any laws or rules not followed by the guest.


1. Application for bicycle rental

The hotel’s bicycles are rented out to the hotel’s guests only.

Please check the availability of the bicycles and make a reservation in advance.

2. Handover of the bicycles

In order for handover to take place, you will need to read and sign the Main Points of the Bicycle Rental Agreement.

3. Rental fee

The rental fee is calculated according to the rental time you have specified in your application and is paid during check-out.

4. Returning of the bicycle

Please return the bicycle at the reception as soon as you have finished using it.

If for some reason you request to be allowed to return your bicycle at some other location than the hotel, the

incurred costs of recovering the bicycle will be charged from you.

5. Accidents

If you get involved in an accident while using the hotel’s bicycle, please report the time, place, cause and circumstances of the accident to the hotel immediately. If necessary, you must also contact the police or carry out any other actions stipulated by law.

The hotel will assume no responsibility for the accident. If the accident makes it necessary to start an out-of-court mediation process etc., it will be done on the guest’s sole responsibility.

In addition, regardless of the above, the hotel may claim compensation from the guest for all damages, even including damages that the hotel has had to compensate to a third party.

6. Bicycle damage and breakdown

If the bicycle breaks down or sustains damage during the rental period, please contact the hotel immediately.

If a guest has repairs done to the bicycle without the hotel’s prior permission, the hotel cannot cover the costs of the repairs.

As a rule, if the breakdown or damage to the bicycle was caused by reasons having to do with the guest, the costs of the repairs are charged from the guest based on the actual incurred expenses. However, in the case of a flat tire, the hotel will pay for the repairs.

In addition, even if the guest or some third party suffers damages as a result of the breakdown, the hotel will assume no responsibility unless the breakdown was caused by the rental bicycle in question.

7. Loss or theft of a bicycle

If you lose your bicycle or it is stolen during the rental period, please contact the hotel immediately.

If the loss or theft occurred due to the guest’s negligence, such as forgetting to lock the bicycle, the hotel may charge up to 200 USD as a contract penalty fee.

This penalty fee will not be returned to the guest even if the bicycle is returned after the fee is paid.

If the bicycle was parked in one of the city’s numerous bicycle-prohibited-zones and removed because of this, the fee for recovering the bicycle will be paid by the guest.

The guest will personally have to go and recover the bicycle from the bicycle impound centre and take care of any expenses involved.

8. Loss or destruction of a key

If the key to a bicycle is lost or destroyed, the hotel will charge a fee of 100 USD for making of a new key.

9. Prohibited acts

When using our rental bicycles, the following things are forbidden:

1) Drunk or reckless driving, or any other violation of traffic regulations.

2) Using the bicycle in dangerous or unsuitable locations.

3) Parking the bicycle in a bicycle-prohibited-zone or a place where it disturbs car or pedestrian traffic.

4) Modification of the bicycle or its accessories, or otherwise changing them from their current state.

5) Continuing to drive the bicycle after noticing that it has a flat tire or some other problem.

6) Letting the bicycle be used by someone else than the person named in the application.

10. Hotel’s refusal to rent out a bicycle

The hotel may refuse to rent out a bicycle for one or more of the below reasons:

1) The hotel considers it likely that the applicant cannot follow the rules stated above.

2) The hotel has a reason to believe that the applicant is a member of an organization that is connected to a criminal organization or some other organization detrimental to public peace.

3) If the rental period overlaps or is predicted to overlap with a period of strong wind, rain or other hazardous weather.

4) At any other time when the hotel considers the renting to be inappropriate.

I hereby acknowledge and agree to the following rental agreement terms and conditions.


Guest Name:..................................................

Guest Room Number / Reservation Number:..........................................

Check-in Date:.............................. Check-out Date:.....................................


Signature of the Guest

I understand and accept that renting this bicycle and participating in biking exposes me to many hazards and entails unavoidable risk of death, personal injury (including but not limited to severe spinal or head injury) and loss/damage to property. I understand the inherent risk involved in using this equipment and accept full responsibility for any and all such damage or injury which may occur.

Note: Any bike not returned to the issuing staff or sectionor authority at issuing point will be charged a one-day additional fee until the bicycle is found, else the full amount of the bicycle plus applicable penalty will be levied from the customer.


Damaged Y/N Frame:.................. Rims:.................... Tires:.......................

Time in:....................Clean Y/N:...................Helmet returned Y/N:.............

OUT IN Bike#:

Other Notes (explain):..................................................................................................

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Authored and managed by Augustine, a hotelier with over 20 years of experience in the industry. He has a 3-year diploma with 'honors' from the American Hotel & Lodging Educational Institute and a Bachelor of Computer Application - BCA Degree.