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Hotel Accounts Payable Clerk Job Description

Job Description For Hotel Accounts Payable Clerk

JOB TITLE: HOTEL ACCOUNTS PAYABLE CLERK

REPORTS TO: Finance Manager

POSITION SUMMARY:

The hotel accounts payable clerk is responsible for processing invoices and payments for the hotel. This includes verifying invoices, coding invoices, and entering invoices into the hotel's accounting system. The accounts payable clerk also reconciles statements and processes payments.

HOTEL ACCOUNTS PAYABLE CLERK DUTIES AND RESPONSIBILITIES:

  • Receives, processes, verifies, and reconciles invoices to complete payments and control expenses.

  • Petty cash is distributed by recording entries and verifying documentation.

  • Calculates sales taxes and reports them on paid invoices.

  • By keeping information confidential, the organisation's value is protected.

  • Processed work is reconciled by verifying entries and comparing system reports to balances.

  • Employees are paid by receiving and verifying expense reports and requests for advances, as well as preparing checks.

  • Participates in educational opportunities to update job knowledge.

  • Completes related results as needed to fulfil accounting and organisational missions.

  • Verifies and posts account transactions to accounting ledgers.

  • Reconciles monthly statements and related transactions to verify vendor accounts.

  • Microfilms and files documents to preserve historical records.

  • Analyzes invoice/expense reports and records entries to charge expenses to accounts and cost centres.

  • Monitors discount opportunities, verifies federal identification numbers, schedules and prepares checks, and resolves purchase order, contract, invoice, or payment discrepancies and documentation.

  • Ensures that credit for outstanding memos is received.

  • Stop payments and purchase order amendments are issued.

PREREQUISITES:

QUALIFICATION AND SKILLS:

  • Capability to communicate and collaborate effectively with hotel staff, corporate management, and internal customers.

  • Attention to detail, problem solving, and troubleshooting abilities are required.

  • Excellent oral and written communication skills

  • An AA or BS/BA degree in Accounting, Business, or a related field is preferred but not required.

  • Multitasking ability, ability to work under pressure, and ability to meet deadlines.

EXPERIENCE:

Minimum two years experience in accounting; prior hotel/resort experience preferred.