Job Description For Supply Clerk

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Job Description, Duties, Interview Questions and Salary For Supply Clerk Position

The role of a Supply Clerk in Hotels is a crucial one. The Supply Clerk is responsible for ensuring that all necessary supplies are available in sufficient quantity to meet the needs of the hotel’s guests and staff. This includes everything from toiletries and linens to cleaning supplies and office products.

The Supply Clerk is also responsible for maintaining accurate inventory records and ordering supplies as needed. They must be organized and detail-oriented, with strong communication skills to work effectively with vendors, colleagues, and hotel management.

This role requires physical stamina, as the Supply Clerk must be able to lift and move heavy boxes and supplies. The ideal candidate will have a positive attitude, a strong work ethic, and a willingness to learn and adapt to changing needs and priorities.

The supply clerk is responsible for maintaining inventory and issuing materials and supplies in an organization. They keep track of stock levels, order new supplies as needed, and track shipments. They may also be responsible for unpacking and storing new supplies.


  • Maintain inventory of materials and supplies.
  •  Distributes incoming materials and has sole responsibility for the task of collecting outbound materials. Performs other tasks as required.
  •  Issue materials and supplies to employees.
  •  Helps to ensure that the flow of cargo is both inbound and outbound in a cost-effective manner.
  •  Order new supplies as needed.
  •  Updates customer information for each of its customers.
  •  Maintains each customer’s delivery time windows.
  •  Track shipments.
  •  Manages load utilization and Coordinates common carrier activities.
  •  Maintains customer database and profile by customer location.
  •  Unpack and store new supplies.
  •  Maintains the customer database network system. In charge of raw material tracking.
  •  Manages communications related to material logistics distribution.


REPORTS TO: Store Manager



  • A high school diploma or its equivalent is required.
  •  Ability to effectively communicate in English, both orally and in writing.
  •  The ability to perform moderately strenuous physical labor is required due to the requirement for unassisted lifting, moving, and carrying of supplies and equipment weighing up to 45 pounds.


Experience in receipt, accountability, and inventory of equipment and spare parts will be an advantage.

Interview Questions for a Supply Clerk in a Hotel:

  1. Can you describe your previous experience in supply management or a similar role?
    • This question helps assess the candidate’s relevant experience and familiarity with supply-related responsibilities.
  2. How do you prioritize and organize inventory to ensure efficient operations?
    • This question evaluates the candidate’s organizational skills and ability to manage inventory effectively.
  3. Have you used any inventory management software or systems in your previous roles?
    • Assessing the candidate’s technical skills and familiarity with tools commonly used in supply management can be crucial.
  4. How do you handle discrepancies or shortages in inventory?
    • This question gauges the candidate’s problem-solving abilities and ability to handle unexpected situations.
  5. What measures do you take to ensure the quality and freshness of perishable supplies?
    • For roles in the hotel industry, especially in food and beverage, ensuring the quality of supplies is crucial. This question helps assess the candidate’s attention to detail.
  6. How do you communicate and coordinate with different departments to meet their supply needs?
    • Effective communication and collaboration are essential in a hotel setting. This question evaluates the candidate’s interpersonal skills.
  7. Can you share an example of a time when you had to optimize inventory levels to minimize waste while ensuring there were no shortages?
    • This behavioral question helps understand the candidate’s practical experience and problem-solving abilities.
  8. How do you stay updated on industry trends and best practices in supply management?
    • Continuous learning is important in any profession. This question assesses the candidate’s commitment to staying informed and adapting to changes in the field.

Salary for a Supply Clerk in a Hotel:

The salary for a Supply Clerk in a hotel can vary depending on factors such as the location, the size and prestige of the hotel, and the candidate’s level of experience. As of January 2024, the average salary for a Supply Clerk in the United States ranges from $30,000 to $45,000 annually.

It’s important to research current salary trends in your specific location and industry. You can use online salary surveys, and job boards, or consult with local HR professionals to get up-to-date information on salary ranges for supply clerk positions in hotels.

Overall, the Supply Clerk plays a vital role in ensuring that the hotel runs smoothly and guests have a comfortable and enjoyable stay.
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