Store – Inventory Stock Check Policy For Hotels

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Inventory Stock Check Procedure For Hotels | Resorts

Maintaining proper inventory is an essential aspect of running a hotel or resort effectively. Conducting regular stock checks can help you ensure that your inventory levels are accurate and up-to-date. Here is a quick guide to help you perform a successful inventory stock check:

  • Create a list of all the items you need to check. This should include everything from linens and towels to cleaning supplies and toiletries.
  • Assign staff members to different areas of the hotel or resort. This will help ensure that the inventory check is done thoroughly and efficiently.
  • Set aside a designated area to store items that need to be checked. This will help prevent confusion and make it easier to keep track of items that have already been counted.
  • Use a checklist to mark off each item as it is counted. This will help ensure that nothing is missed during the inventory stock check.
  • Once the inventory check is complete, compare the actual inventory levels with the expected levels. This will help you identify any discrepancies and take steps to correct them.

1. Update the Inventory Log to keep stock in/out records daily

Responsibility: GM / HM / AHM / AM/ Housekeeping supervisor

Actions: The responsible team should record all inventory items in & out a record on the Inventory Log daily. Make sure all stock is correctly stored.

2. Ascertain weekly or monthly consumption of stock items in order to forecast future stock needs.

Responsibility: GM / HM / AHM / AM/ Housekeeping supervisor

Actions: Compare past occupancy levels & revenues to costs and consumption of each item to determine trends & highlight high & low demanded stock items.

3. Sort in a countable method with a photo at the front to easily identify stock. Display optimum stock level.

Responsibility: GM / HM / AHM / AM/ Housekeeping supervisor

Actions: Once received new items need to be stored, photos, and quantinty should be recorded in the Inventory checklist for monthly check purposes.

4. Monthly Inventory Check.

Responsibility: HM/AHM/ Housekeeping supervisor

Actions: Stock check of each item and record the QTY on the Inventory checklist. Reconcile monthly consumption against business levels.

5. Inventory Checklist update

Responsibility: Front Office Associates, Guest Service Associates, Room Boys, Housekeeping Associates etc.

Actions: After the stock check, all in-room and property items QTY should update and submit to GM/HM by the end of the Month.

6. Audit

Responsibility: GM / HM / Internal Auditor

Actions: After the received end-of-month submission, the GM/HM or appointed staff will check each property stock accordingly.

7. Weekly/Monthly Inventory order

Responsibility: GM / HM / Internal Auditor

Actions: HM/AHM is responsible for ensuring weekly, and monthly orders are in place and sufficient to cater to daily operations needs and follow Procurement.

By following these simple steps, you can ensure that your hotel or resort always has the necessary inventory on hand to meet the needs of your guests.

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