Hotel Software demo questioners for Cashiering and Night Audit Functions
Search and Open guest Invoice by Guest Name, Room Number, Reservation no. etc.
Search and Open past or historical guest Invoice by Guest Name, Room Number, Reservation no. etc.
Separate Cash register number and password to perform all cashiering related functionalities.
Classification of Transaction accounts to different revenue heads. ( Room, F&B, Extras, Taxes etc.)
Handling of Taxes while posting Transactions codes.
Multiple Taxes or Service charges posted as percentage or fixed amount for a Single TAA.
Possibility to calculate Tax on Tax on TAA.
Possibility to Reverse calculate Taxes / option to post Nett. or Gross amounts.
Custom fields to enter Back office P&L Codes to each Transaction accounts (TAA).
Explain creating and Handling of Packages ( Breakfast, MAP, AP etc.)
Auto Meal allowance functionality.
Posting Paid outs to guest account and print receipt.
Reduce the paid out from the cash float automatically.
Explain Central cashiering functionality.
Number of folios which can be opened for one reservation.
Post deposit for future reservation.
What are the ledgers available, Guest ledger, AR ledger, Deposit Ledger etc.
Multiple type of Method of payment ( Cash, Cashless, Credit Card, Accounts Receivables etc.)
Create Currency codes for Foreign Currency Exchange and Multi currency postings.
Create unlimited Method of Payments and transactions accounts.
Transaction accounts cannot be deleted if there is any past revenue posted under them.
Explain the working of multi currency setup with an example.
Explain currency Exchange functionality with an example ( Update Exchange rate, Currency Exchange, Print receipt, Reversal, Re-print receipt, Audit Log).
Picking up Guest Passport and any reservation and profile details on the currency exchange receipt.
Calculating or adding taxes and service Charges on Currency exchange.
Posting Charges to different Transaction codes on one screen.
Posting charges to multiple rooms.
Posting Charges to group rooms.
Add additional comments to postings and payments.
Demonstrate auto Posting Late check-out charges and reason for not posting.
Demonstrate auto Posting for early check-in charges and reason for not posting.
Posting Articles (Mini Bar Items / Souvenir items etc.)
Posted amount and Transaction account cannot be Deleted or edited or altered.
Voiding Transactions with Reasons.
Explain discounts and allowance functionality.
Exempt special guests / diplomats from Service Charges / VAT or any other taxes.
Check-out groups with ease.
Transferring charges to another room.
Transferring whole Invoice to another room / PM Room.
Transferring Charges to different folio on the same room.
Auto Routing of Charges ( To Another room, Same room different folio, to Group Master)
Block voiding of transactions posted after end of day / past days.
Block voiding of charges which was posted via interfaces / POS application with user right.
Quick Splitting Transactions by Percentage or fixed amount.
Demonstrate the split bill functionality.
Demonstrate the allowance process and how the approval process work.
When Splitting transactions the original amount should be Voided Automatically.
Summarize multiple transactions to single line ( if guest requests).
Possibility to show the Room and Taxes as single line on guest invoice.
Possibility to restrict creation of Payment master rooms to certain users.
Possibility to control user rights for specific cashiering related functionalities.
Whether a single invoice can be created for multiple rooms in the event one person is paying for all the rooms.
Send Invoice to guest email as a .pdf format automatically after check-out.
Print invoice in different styles eg: summarize by date, summarize by name, summarize by TAA, summarize by date and time etc.
Generate invoice in multiple foreign currency.
Look up POS check details from guest folio at the time of a dispute.
Room shouldn't be checked out for un-balanced folios.
Option to post room and Taxes before the Night Audit Run for selected rooms or all rooms.
Perform Advance Check-out, Preliminary check-out and Interim check out.
Warning message if other user if working on the same invoice.
Demonstrate the night audit process/reports (validation, roll over and reports).
Closing of Cash registers.
Validation for expected arrivals, pending departures and pending room moves.
All pending arrivals without deposit to go as No-show.
Any pending arrivals with deposit then the details should be prompted so the user can take appropriate action.
Any pending departures with open folio then the Night Audit Roll over should not be allowed.
All POS Payment masters are settled during End of day process, Pop-up provided for un-balanced rooms.
Check all open cash registers during end of day.
Possibility to either stop End of day process or to continue the End of day process if there are un closed cash registers. (System configuration requirement.)
Validation for un-resolved messages and traces.
Rate audit check report with rate discrepancy.
One click End of Day / Night Audit process ( Post Room and Tax, packages, other charges, Print and save post & pre audit reports and roll system date)
Interfaces are blocked during End of day or night audit process and released once date roll is completed.
Auto email of End of day reports to pre defined list of email accounts.
Which all reports can be reprinted for past dates after end of day?
Which all reports cannot be reprinted for past dates after end of day ?
Interface with back office systems.
In Build Accounts Receivables Module.
Demonstrate how the late-checkout process in handled. This should include the approval process and the billing options.
Tracking complimentary postings for guest/staff/member, tracking discounted revenue.