Hotel Software demo questioners for Cashiering and Night Audit Functions
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Search and Open guest Invoice by Guest Name, Room Number, Reservation no. etc.
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Search and Open past or historical guest Invoice by Guest Name, Room Number, Reservation no. etc.
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Separate Cash register number and password to perform all cashiering related functionalities.
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Classification of Transaction accounts to different revenue heads. ( Room, F&B, Extras, Taxes etc.)
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Handling of Taxes while posting Transactions codes.
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Multiple Taxes or Service charges posted as percentage or fixed amount for a Single TAA.
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Possibility to calculate Tax on Tax on TAA.
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Possibility to Reverse calculate Taxes / option to post Nett. or Gross amounts.
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Custom fields to enter Back office P&L Codes to each Transaction accounts (TAA).
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Explain creating and Handling of Packages ( Breakfast, MAP, AP etc.)
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Auto Meal allowance functionality.
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Posting Paid outs to guest account and print receipt.
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Explain Central cashiering functionality.
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Number of folios which can be opened for one reservation.
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Post deposit for future reservation.
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What are the ledgers available, Guest ledger, AR ledger, Deposit Ledger etc.
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Multiple type of Method of payment ( Cash, Cashless, Credit Card, Accounts Receivables etc.)
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Create Currency codes for Foreign Currency Exchange and Multi currency postings.
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Create unlimited Method of Payments and transactions accounts.
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Transaction accounts cannot be deleted if there is any past revenue posted under them.
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Explain the working of multi currency setup with an example.
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Explain currency Exchange functionality with an example ( Update Exchange rate, Currency Exchange, Print receipt, Reversal, Re-print receipt, Audit Log).
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Picking up Guest Passport and any reservation and profile details on the currency exchange receipt.
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Calculating or adding taxes and service Charges on Currency exchange.
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Posting Charges to different Transaction codes on one screen.
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Posting charges to multiple rooms.
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Posting Charges to group rooms.
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Add additional comments to postings and payments.
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Demonstrate auto Posting Late check-out charges and reason for not posting.
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Demonstrate auto Posting for early check-in charges and reason for not posting.
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Posting Articles (Mini Bar Items / Souvenir items etc.)
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Posted amount and Transaction account cannot be Deleted or edited or altered.
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Voiding Transactions with Reasons.
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Explain discounts and allowance functionality.
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Exempt special guests / diplomats from Service Charges / VAT or any other taxes.
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Check-out groups with ease.
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Transferring charges to another room.
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Transferring whole Invoice to another room / PM Room.
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Transferring Charges to different folio on the same room.
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Auto Routing of Charges ( To Another room, Same room different folio, to Group Master)
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Block voiding of transactions posted after end of day / past days.
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Block voiding of charges which was posted via interfaces / POS application with user right.
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Quick Splitting Transactions by Percentage or fixed amount.
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Demonstrate the split bill functionality.
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Demonstrate the allowance process and how the approval process work.
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When Splitting transactions the original amount should be Voided Automatically.
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Summarize multiple transactions to single line ( if guest requests).
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Possibility to show the Room and Taxes as single line on guest invoice.
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Possibility to restrict creation of Payment master rooms to certain users.
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Possibility to control user rights for specific cashiering related functionalities.
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Whether a single invoice can be created for multiple rooms in the event one person is paying for all the rooms.
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Send Invoice to guest email as a .pdf format automatically after check-out.
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Print invoice in different styles eg: summarize by date, summarize by name, summarize by TAA, summarize by date and time etc.
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Generate invoice in multiple foreign currency.
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Look up POS check details from guest folio at the time of a dispute.
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Room shouldn't be checked out for un-balanced folios.
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Option to post room and Taxes before the Night Audit Run for selected rooms or all rooms.
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Perform Advance Check-out, Preliminary check-out and Interim check out.
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Warning message if other user if working on the same invoice.
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Demonstrate the night audit process/reports (validation, roll over and reports).
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Closing of Cash registers.
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Validation for expected arrivals, pending departures and pending room moves.
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Any pending arrivals with deposit then the details should be prompted so the user can take appropriate action.
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Any pending departures with open folio then the Night Audit Roll over should not be allowed.
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All POS Payment masters are settled during End of day process, Pop-up provided for un-balanced rooms.
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Check all open cash registers during end of day.
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Possibility to either stop End of day process or to continue the End of day process if there are un closed cash registers. (System configuration requirement.)
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Validation for un-resolved messages and traces.
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Rate audit check report with rate discrepancy.
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One click End of Day / Night Audit process ( Post Room and Tax, packages, other charges, Print and save post & pre audit reports and roll system date)
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Interfaces are blocked during End of day or night audit process and released once date roll is completed.
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Auto email of End of day reports to pre defined list of email accounts.
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Which all reports can be reprinted for past dates after end of day?
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Which all reports cannot be reprinted for past dates after end of day ?
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Interface with back office systems.
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In Build Accounts Receivables Module.
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Demonstrate how the late-checkout process in handled. This should include the approval process and the billing options.
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Tracking complimentary postings for guest/staff/member, tracking discounted revenue.