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Create Reservation Template in HTML format

Learn how to create a professional looking reservation confirmation template in HTML format for your hotel, resorts, B&B and Lodge. This template can be emailed to your guest as a confirmation of their booking.

Reservation template includes the details of the reservation made by the guest such as arrival departure date, the number of guest staying, room rate, type of room booked, number of rooms, pick up details, details of deposit made, package details etc.

This reservation confirmation should also outline the cancellation, no-show, amendment policies of the hotel.

Step 1 : Dowload the Sample Reservation Template ( HTML )

>> Reservation Confirmation Template HTML 1 (Sky Blue)

>> Reservation Confirmation Template HTML 2 (Salmon)

>> Reservation Confirmation Template HTML 3 (Grey)

>> Reservation Confirmation Template HTML 4 ( Navajo White )

Note: If you want to save the files to your workstation right click on the link and save link as HTML file.

Step 2 : Open the HTML file on any web browser

  • Click on the above sample links from Step 1 and open the HTML file on your web browser. In case if you have downloaded these files to your computer then open those files with your preferred web browser eg: Internet Explorer, Chrome, Mozilla etc.

  • Once the HTML file is opened on the web browser then press ( Ctrl + A  ) on your keyboard to select all. 

  • Copy the highlighted selection by right mouse click and select copy.

Select All and Copy text

Step 3 : Open your Email account and customize the template

  • Login to your email account eg: Gmail, Hotmail, Yahoo etc. We recommend Gmail, As you can also change the image to your choice with Gmail.

  • Paste the HTML email template which you have copied on Step 2 to your email compose window.

Paste HTML Reservation Template to Compose window

  • Make required changes on your email template. And now you can start sending professional looking HTML email confirmation letter to your guests.


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Authored and managed by Augustine, a hotelier with over 20 years of experience in the industry. He has a 3-year diploma with 'honors' from the American Hotel & Lodging Educational Institute and a Bachelor of Computer Application - BCA Degree.