Sample format of Banquet Function Plan / Banquet Event Plan
Banquet function sheet or Banquet Event Order (BEO) or Banquet Function plan (FP) is used to compile all information related to a particular event for one or multiple days. The banquet coordinator prepare and distribute the same in advance for the coming week and also discussed during the morning HOD meetings.
Information like room or venue booked, number of guests expected, table set-up specification, menu for the function, event course, type of function, required media and audio video equipment's, special requests and instructions to each departments is updated on the Banquet event order.
All function sheet has a unique serial number for easy reference and in case there is any further amended to the original function sheet due to changes from the guest, then they will be reprinted and redistributed to all stake holders.
Normally small changes (<10%) of the number of expected attendants or in timing do not need a revised function sheet.