Night Manager Job Description

Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

Job Description, Duties, Interview Questions and Salary For Hotel Night Manager

The role of a Hotel Night Manager is crucial in ensuring the smooth running of a hotel during the night shift. A Hotel Night Manager is responsible for the safety and security of guests, staff and the building itself. They are required to have excellent communication and problem-solving skills as they may be required to deal with unexpected situations during their shift.

In addition to ensuring the safety of guests, a Hotel Night Manager is also responsible for overseeing the night audit process, which includes balancing financial transactions and generating reports. They may also be required to handle guest complaints and requests during the night shift.

To excel in this role, a Hotel Night Manager must have a strong attention to detail and be able to multitask efficiently. They should also have a good understanding of hotel operations and be able to work well under pressure.

Overall, a Hotel Night Manager plays a crucial role in ensuring the smooth running of a hotel during the night shift and providing guests with a comfortable and safe experience.

The Night Manager will represent the Management during the night. The Night Manager also assists the Front Office Manager in all aspects of the department including but not limited to operations, planning, budgeting, staffing, and payroll by hotel policies and procedures.

The Night Manager provides leadership and support to all members of the Front Office and enforces the Hotels Standards of Excellence in all areas supervised.

NIGHT MANAGER DUTIES AND RESPONSIBILITIES:

  • Manage and monitor activities of all employees in the Front Office department making sure they adhere to the standards of excellence and to the guidelines set in the employee handbook, hotel policies and procedures, coaching, training, and correcting where needed.
  •  Direct and oversee all hotel operations during the night shift to ensure guest satisfaction and safety.
  •  Conduct Briefing for all staff during the Night Shift.
  •  Inform all Overnight staff of nightly activities, group and VIP arrivals as well as special requests and repeat guests. 
  •  Check accommodations, make sure any special requests are carried out accordingly, greet guests upon arrival, and ensure escort to accommodations if appropriate.
  •  Maintain a professional and high-quality service-oriented environment at all times.
  •  Act as manager on duty for the hotel in the absence of the Front Office Manager dealing with complaints, problem-solving, disturbances, special requests, and any other issues that may arise.
  •  Manage the night shift in the department ensuring all employees perform the tasks assigned to them and coordinate Front Office activities with other departments.
  •  Required to welcome our guests to the hotel in a friendly and helpful manner, and ensure that the public areas are kept clean and tidy.
  •  Occasionally Assist guests with their luggage, be a point of contact for our guests, valet park guests’ cars, and other responsibilities to ensure all requirements are met during our guest’s stay.
  •  Must actively participate in the decision-making process on guest relocation for nights when over capacity, execute accordingly, and ensure a smooth relocation process. This effort must be coordinated with the Front Office Manager and/or Manager on Duty before the shift starts.
  •  Monitor and develop team member performance to include, but not limited to, providing supervision, scheduling, assigning nightly work, conducting training, conducting counselings and evaluations, and delivering recognition and reward.
  •  Ensure the accurate completion of the daily night audit in a timely fashion. 
  •  Must be able to perform the full night audit if needed.
  •  Oversee preparation of daily summary reports.
  •  Assist the Front Office Manager in implementing and enforcing financial controls throughout the department, helping with control of operating expenses, scheduling, and purchasing.
  •  Should Show Initiative, Problem Solving, Staff Training, Team Leading.
  •  Work closely with the Housekeeping Department to improve guest services and foster cross-departmental communication.
  •  Be aware and able to enforce all fire-life safety procedures. 
  •  Remain current in all updates about new procedures and training. 
  •  Report any suspicious persons, activities, and/or hazardous conditions to the Security department and/or the Front Office Manager.

POSITION TITLE: Night Manager / Manager on Duty ( MOD )

REPORTS TO: General Manager / Front Office Manager / Resident Manager

PREREQUISITES:

Must be able to communicate in English writing and speaking and other languages are advantages. A good personality and charm are important to the Night Manager in the way to represents himself on behalf of hotel management.

EDUCATION:

Graduates with bachelor’s degree and/or diploma in hotel or other related field. Computer Knowledge and experience in MS Office programs.

EXPERIENCE:

Previous Front Office experience in a supervisory/management capacity in a Mid-scale or Luxury property is required. 

Previous customer service and general computer experience required. Property Management Software experience required.

Interview Questions for the Hotel Night Manager Position:

When interviewing candidates for a Hotel Night Manager position, it’s crucial to assess their ability to handle overnight operations, manage staff effectively, and ensure guest satisfaction during nighttime hours. Here are some interview questions you might consider:

  1. Can you describe your experience in hotel management, specifically in night operations?
    • This question allows the candidate to provide an overview of their relevant experience and background in hotel night management.
  2. How do you ensure a smooth transition between day and night operations at the hotel?
    • Assess the candidate’s understanding of the transition process and their ability to manage the changeover effectively.
  3. What strategies do you employ to ensure the safety and security of guests and staff during the night shift?
    • This question evaluates the candidate’s knowledge of security protocols and their commitment to maintaining a secure environment.
  4. How do you handle guest requests or issues during the night when certain services may be limited?
    • Assess the candidate’s problem-solving skills and their ability to provide excellent customer service even during non-traditional hours.
  5. Can you share an example of a time when you had to handle an emergency situation during the night shift?
    • This behavioral question allows the candidate to demonstrate their ability to handle unexpected challenges and emergencies.
  6. How do you ensure effective communication between night staff and daytime management?
    • Evaluate the candidate’s communication skills and their approach to maintaining a cohesive and informed hotel team across different shifts.
  7. What procedures do you follow to conduct night audits and ensure accurate financial reporting?
    • Assess the candidate’s financial management skills and their familiarity with night audit processes.
  8. How do you motivate and manage night staff to maintain high performance and guest satisfaction?
    • This question evaluates the candidate’s leadership and team management skills, especially in a night shift context.
  9. Are you familiar with the technology and systems used for reservations and guest management during the night shift?
    • Assess the candidate’s technical skills and their familiarity with the tools commonly used in night operations.
  10. How do you handle situations where guests arrive late or have last-minute reservations during the night?
    • Evaluate the candidate’s flexibility and ability to accommodate late arrivals or unexpected changes in reservations.

Salary for a Hotel Night Manager: The salary for a Hotel Night Manager can vary based on factors such as the size and type of the hotel, location, and the candidate’s experience. As of January 2024, the average annual salary for a Hotel Night Manager in the United States ranged from $40,000 to $70,000.

However, salary figures can change, and it’s essential to refer to the latest industry reports, salary surveys, and local job market data for the most up-to-date information on salaries for Hotel Night Managers.


Back Office Job Description Banquet BAR Beverage Service Cashiering Chef Chef Training Cleaning Concierge Duties and Responsibility Engineering Executive Chef F&B Setup F&B Training Finance Food Service Front Desk Front Office Formats Front Office Setup Front Office Training Guest Room Guest Services Hospitality Basics Hotel Formats Hotel Security Hotel Staff Job Description Hotel Staff Training Housekeeping Formats Housekeeping Setup Housekeeping Training Kitchen Kitchen Basics Kitchen Training Maintenance Maintenance Technician Reservation Restaurant Sales SOP SOP F&B Service SOP Finance and Accounting SOP Front Office SOP Housekeeping SOP Kitchen Staff Training

Support Our Work

Since 2011 Setupmyhotel has been helping hundreds of hoteliers around the world. Support Setupmyhotel by becoming our Patron!

Learn more