Support our work by becoming our Patron! Learn More

Hotel Staff Duty Roster / Duty Chart Sample Format

A work shift or duty Chart shows the allotment of jobs, hours of duty, and days off for each member of the staff. The work shifts or timings may vary according to the hotel occupancy and peak business days. Duty chart also ensures that the staff has sufficient time to note their working schedule for the following week/month.

The duty chart/roasters specify to make for an even share of duties, the roaster should be rotated every five weeks. Duty roasters must be simple in format, easy to interpret, clearly written, and displayed on the staff notice board at least a week in advance

Duty Roster is usually prepared by the supervisors and then authorized by the HOD / Manager of the department. The approved Duty rosters are then placed on the notice board on each department. Staffs are not allowed to make any changes on the duty rosters, if any changes required then the same has to be approved by the HOD / Manager.

-> Download Sample Duty Roster Here

Common work shifts in the hotel are:

  • Morning       0700hrs to 1500hrs

  • Evening       1500hrs to 2300hrs

  • Night           2300hrs to 0700hrs   

  • General        0900hrs to 1800hrs

  • Break Shift   0700hrs to 1200hrs and 1800hrs to 2300hrs

Advantages Of Making a Duty roaster:

Planning a duty roaster in advance helps to ensure:

  • The exact number of staff required to be on duty at any given occupancy.

  • That staff working hours are as per their employment contract.

  • That regular off-days are availed for enhancing productivity.

  • Knowledge of which employees are present on the premises in instances of emergencies.

  • Accuracy in attendance and payroll reports.

Steps for Planning and Making a Duty Roster:

Step 1: Ascertain occupancy levels and events expected in the hotel.

Step 2: Ascertain the spread of duty hours to be scheduled in the duty roaster, whether 12 hours, 16 hours or 24 hours. Decide whether the positions will work for 5 or 7 days per week.

Step 3: Ascertain the type of shift-straight shift, break shift, rotating shift, or any other alternative scheduling-to be used.

Step 4: Ascertain the number of full time and part-time staff on the payroll.

Step 5: Ascertain the number of labour hours per day and per week required for various positions.

Step 6: Incorporate coffee breaks and mealtime allowances in the roaster.

Step 7: Ascertain that each employee gets a weekly off the day after 6 working days. Provide for compensatory offs. Schedule one reliever per 6 employees

Step 8: Ascertain closed days and restricted holidays, and any contingency planning that may be needed.

Download Sample Duty Roster Formats:

Duty Roster / Chart Sample 1

Duty Roster / Chart Sample 2

Duty Roster / Chart Sample 3

Duty Roster / Chart Sample 4

Staff Duty Register format - Hotels | Restaurants

Augustine's Avatar


Authored and managed by Augustine, a hotelier with over 20 years of experience in the industry. He has a 3-year diploma with 'honors' from the American Hotel & Lodging Educational Institute and a Bachelor of Computer Application - BCA Degree.