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Banquet Event Checklist / Banquet Function Checklist

Sample format of Standard Banquet Event Checklist, the function checklist contains the main details of the function like Name, Contact, Date of Function, Contact number, Time, Venue etc. Along with these details we have below checklist points to make sure that all main aspects of a banquet event are followed up.

Function Name: Contact:
Date of Function: Contact Number:
Time: Venue: 
 
     Initial Date
Return Call of enquiry      
Menu from Chef      
Proposal and Menu sent to Client      
Confirmation from the Client      
Billing Instruction      
 Credit Credit Card Cheque Cash 
 
Contract sent to the client      
Signed Contract received      
BEO sent out      
Flower ordered      
Labor Requested      
Entertainment license      
Alcohol / Liquor License      
Police Event Registry      
Buffet Tags      
Welcome letter      

 

Additional Information / Notes:

 

 

Banquet Function Form Checklist For Large Events and Conferences

Download: Banquet Function Form Checklist For Large Events in Excel 

Hotel Example
Banquet Department
FUNCTION FORM CUM CHECKLiST FOR
CONFERENCES/EXHIBITIONS/EVENTS
NAME ___________________________________ BNQ/CIR/F&B No:_____________
ADDRESS _______________________________
CONTACT NO. ___________________________
VIP EXPECTED _______________________ Informed to security
Notes: Loby Manager/GM
Enterance of VIP checked with organisers
DAY DATE TIME
VENUE Banquet Hall Rooftop
Ball Room Sea Side
Pool Side Galla Room
NO. OF PAX DAY 1 Minimum Guarantee_______Pax Expected _______Pax
DAY 2 Minimum Guarantee_______Pax Expected _______Pax
DAY 3 Minimum Guarantee_______Pax Expected _______Pax
DAY4 Minimum Guarantee_______Pax Expected _______Pax
DAY5 Minimum Guarantee_______Pax Expected _______Pax
___________________________________________________________________
VENUE FOR RENTAL $$
RATE: @ $: /- +
FOOD BEVERAGE
RATE: @ $: /- + MOCKTAIL PACKAGE: @$:
MENU :
Banquet - 4 course lunch Conference Package
Banquet Dinner Menu Continental Menu
Cocktail Party Menu Middle East Menu
Hunt Ball Menu Chineese Menu
Medieval-type Menu Indian Menu
Garden Party Menu Hi Tea
Menu dispatched to kitchen
Menu checked thoroughly
Amendments if any
Other Departments
HK VIP Amenities in cloak rooms Housekeeping Agents Required
ENGG
Electrician to be deputed
DJ assistance and load________________
Genset required(Load permissible hotel till 5 KV only)
AlJDIO--VISUAL AIDS AV by Party AV by Hotel
Out sourced & informed to M/s_______
IOC Sends incharge sound
SECURITY Valet Parking
VIP Movement
F&B Control Meals as per plate consumed Meals against coupon
Room Reservations
Arrangements for
Room required on_______________
Inaugral lamp at_________________
Dottings of mentos/toffees on Head table/Round tables
Pen/Pad/Pencil
No. of Podiums required__________on stage
Head Table for___________pax
No. of Registration Tables with. chairs.
(Power points required)
Fish bowl Required
No. of media stage required of dimension. ____________
Function Information and Display Board Details
__________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Sent to IT Room Painter informed Cross checked
Banquet Arrangements
Theatre for_____pax Round table_____pax
U shape for_____pax Classroom for _____pax
Classroom for ___pax Box rrangement for___pax
Day 1 ___________________________________________________________________________
Day 2 ___________________________________________________________________________
Day 3 ________________________________________________________________________________________________________
____________________________________________________________________________
___________________________________________________________________________
___________________________________________________________________________
Billing Instructions Bill to______________________________________
Bill to company Letter received Ref no______Dtd _______
Direct payment
Rate Calculation AGREED RATE RATE INCLUSIVE OF TAXES Other NET AMOUNT
Less Advance
Banquet Advance Details
Sno Amount Rt No Date Sno Amount Rt no Date
Balance (if any)__________________________


 
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Augustine

Authored and managed by Augustine, a hotelier with over 20 years of experience in the industry. He has a 3-year diploma with 'honors' from the American Hotel & Lodging Educational Institute and a Bachelor of Computer Application - BCA Degree.