Banquet Event Checklist / Banquet Function Checklist
Sample format of Standard Banquet Event Checklist, the function checklist contains the main details of the function like Name, Contact, Date of Function, Contact number, Time, Venue etc. Along with these details we have below checklist points to make sure that all main aspects of a banquet event are followed up.
| Function Name: | Contact: |
| Date of Function: | Contact Number: |
| Time: | Venue: |
| Initial | Date | ||||
| Return Call of enquiry | |||||
| Menu from Chef | |||||
| Proposal and Menu sent to Client | |||||
| Confirmation from the Client | |||||
| Billing Instruction | |||||
| Credit | Credit Card | Cheque | Cash | ||
| Contract sent to the client | ||||
| Signed Contract received | ||||
| BEO sent out | ||||
| Flower ordered | ||||
| Labor Requested | ||||
| Entertainment license | ||||
| Alcohol / Liquor License | ||||
| Police Event Registry | ||||
| Buffet Tags | ||||
| Welcome letter | ||||
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Additional Information / Notes:
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Banquet Function Form Checklist For Large Events and Conferences
Download: Banquet Function Form Checklist For Large Events in Excel
| Hotel Example | |||||||
|---|---|---|---|---|---|---|---|
| Banquet Department | |||||||
| FUNCTION FORM CUM CHECKLiST FOR CONFERENCES/EXHIBITIONS/EVENTS |
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| NAME ___________________________________ BNQ/CIR/F&B No:_____________ | |||||||
| ADDRESS _______________________________ | |||||||
| CONTACT NO. ___________________________ | |||||||
| VIP EXPECTED _______________________ | Informed to security | ||||||
| Notes: | Loby Manager/GM | ||||||
| Enterance of VIP checked with organisers | |||||||
| DAY DATE TIME | |||||||
| VENUE | Banquet Hall | Rooftop | |||||
| Ball Room | Sea Side | ||||||
| Pool Side | Galla Room | ||||||
| NO. OF PAX | DAY 1 Minimum Guarantee_______Pax Expected _______Pax | ||||||
| DAY 2 Minimum Guarantee_______Pax Expected _______Pax | |||||||
| DAY 3 Minimum Guarantee_______Pax Expected _______Pax | |||||||
| DAY4 Minimum Guarantee_______Pax Expected _______Pax | |||||||
| DAY5 Minimum Guarantee_______Pax Expected _______Pax | |||||||
| ___________________________________________________________________ | |||||||
| VENUE FOR RENTAL $$ | |||||||
| RATE: @ $: /- + | |||||||
| FOOD | BEVERAGE | ||||||
| RATE: @ $: /- + | MOCKTAIL PACKAGE: @$: | ||||||
| MENU : | |||||||
| Banquet - 4 course lunch | Conference Package | ||||||
| Banquet Dinner Menu | Continental Menu | ||||||
| Cocktail Party Menu | Middle East Menu | ||||||
| Hunt Ball Menu | Chineese Menu | ||||||
| Medieval-type Menu | Indian Menu | ||||||
| Garden Party Menu | Hi Tea | ||||||
| Menu dispatched to kitchen | |||||||
| Menu checked thoroughly | |||||||
| Amendments if any | |||||||
| Other Departments | |||||||
| HK | VIP Amenities in cloak rooms | Housekeeping Agents Required | |||||
| ENGG | Electrician to be deputed |
DJ assistance and load________________ | |||||
| Genset required(Load permissible hotel till 5 KV only) | |||||||
| AlJDIO--VISUAL AIDS | AV by Party | AV by Hotel | |||||
| Out sourced & informed to M/s_______ | |||||||
| IOC Sends incharge sound | |||||||
| SECURITY | Valet Parking | ||||||
| VIP Movement | |||||||
| F&B Control | Meals as per plate consumed | Meals against coupon | |||||
| Room Reservations | |||||||
| Arrangements for | |||||||
| Room required on_______________ | |||||||
| Inaugral lamp at_________________ | |||||||
| Dottings of mentos/toffees on Head table/Round tables | |||||||
| Pen/Pad/Pencil | |||||||
| No. of Podiums required__________on stage | |||||||
| Head Table for___________pax | |||||||
| No. of Registration Tables with. chairs. (Power points required) |
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| Fish bowl Required | |||||||
| No. of media stage required of dimension. ____________ | |||||||
| Function Information and Display Board Details | |||||||
| __________________________________________________________________________ | |||||||
| ___________________________________________________________________________ | |||||||
| ___________________________________________________________________________ | |||||||
| Sent to IT Room | Painter informed | Cross checked | |||||
| Banquet Arrangements | |||||||
| Theatre for_____pax | Round table_____pax | ||||||
| U shape for_____pax | Classroom for _____pax | ||||||
| Classroom for ___pax | Box rrangement for___pax | ||||||
| Day 1 | ___________________________________________________________________________ | ||||||
| Day 2 | ___________________________________________________________________________ | ||||||
| Day 3 | ________________________________________________________________________________________________________ | ||||||
| ____________________________________________________________________________ | |||||||
| ___________________________________________________________________________ | |||||||
| ___________________________________________________________________________ | |||||||
| Billing Instructions | Bill to______________________________________ | ||||||
| Bill to company | Letter received Ref no______Dtd _______ | ||||||
| Direct payment | |||||||
| Rate Calculation | AGREED RATE | RATE INCLUSIVE OF TAXES | Other | NET AMOUNT | |||
| Less Advance | |||||||
| Banquet Advance Details | |||||||
| Sno | Amount | Rt No | Date | Sno | Amount | Rt no | Date |
| Balance (if any)__________________________ | |||||||
