Hotel Conference and Banqueting Software demo questioners
Available Features in Banqueting Software
Availability and Inventory Control for an easy-to-understand view of the Function Diary to search for and block available space.
Availability checking for functions rooms and guest rooms Graphical / colourful display of availability.
Enquire Even Room availability by Date, Time, Banquet Room features etc.
Multiple Event Rooms, multiple dates can be booked at same time.
Quick book which offers a single screen for quick booking
Extend book where split bill information and flow of event can be defined.
Banquet sales representatives to utilize mobile devices such as tablets and smartphones to access information and functionality while on the move.
Enquire Ability and block event rooms from mobile devices via a browser or Mobile Application.
Availability charts – clear, drag and drop, access to individual booking detail.
Availability by calendar and Event Rooms.
Blocking sub rooms or connecting rooms.
Main room is blocked automatically when one of the sub rooms / partition are sold for that particular date and time.
Automatically block the setup and break away time as per the event room and type of function.
Possibility to adjust or override the default setup and break away time for special cases.
Possibility to book functions for multiple dates and banquet rooms.
Simple drag to block features when booking functions from banquet availability overview screen.
Create Banquet Booking.
Void Banquet Booking ( System behaviour for voiding banquet events with a deposit or open invoice)
Reinstate Banquet booking.
Enter Confirmed pax, tentative pax, release date, Banquet Status etc.
Enter date, start time, end time, setup time, break away time.
Update Company name, Booker name, Host name etc.
Waitlist banquet events if case already a booking exist for the same period.
Possibility to Waitlist sub rooms or partitions.
Multiple waitlist levels ( Eg: Waitlist 1, Waitlist 2 etc.) for each banquet Halls.
Enter Course of the Banquet events.
Enter Notes or instructions to other departments (Housekeeping, Engineering, Front Office, Human Resources, Kitchen etc.).
Update required media, equipments and track the inventory for in-house items.
Book and track third party services or equipments.
Draw the banquet layout for each functions.
Book Guest rooms along with the banquet event for in-house conference or events.
Prepare the menu for the event.
Select pre defined menus or create custom menu as per the request.
Adjust quantity or portions for each menu items or main course.
Prepare charges before the banquet event for posting.
Amend the prepared charges as per actual usage before posting.
Flexible Banquet Rate Management and adjustments for final invoices.
Post charges by menu or by revenue group ( Food Revenue, Beverage Revenue, Smokes etc.)
Banquet invoices should be accessible even after the function is over or until the full settlement is done.
Post deposit for the banquet event and print receipt for the deposit.
Banquet Deposit hit on which Ledger ? ( Deposit or Guest Ledger )
Transfer charges to group master for in-house conference.
Generate pre-populated contracts from banquet events.
Generate Banquet Event Orders (BEO) / Funcation Plans (FP) / Event Plan ( EP) and Event Orders (EOs), banquet checks, menus, and pricing.
BEO generation – clear, usable, build from standard menu options, customizable.
Audit trail for changes to BEO.
BEO to be emailed to all departments as per distribution list.
Filter BEO items by department for reporting.
Inventory of audio-visual, other equipment.
Interface to room layout drawing software, event boards.
Interface to POS systems to directly transfer charges to a particular banquet event from any of the Restaurants, BAR or other outlets.
Interface to Telephone and internet Systems.
Banquet menus on system, Ability to compile a menu & get the price.
Management of Banquet contracts & system generated follow up emails.
Print, email and distribute Banquet menu for events.
Print, email and distribute Banquet Event Order (BEO) / Function Plans (FP) events.
Track changes made to the event every time a new FP or BEO is printed.
Profile management – multiple contacts per client, contact’s role.
Parent/child or Master / Sub company profile structure for consolidation, total-value reporting etc.
Contact or booker management – multiple contacts per company profile, contact’s role.
Account manager assignment, change to company profiles for tracking productivity and reporting.
Progress tracking, standard tickler sequences, contract issues tracking.
View Company past event booking history, new bookings etc. from profile tab.
Trace report for follow up on Function room bookings - (e.g. release unconfirmed bookings)
Track contract/forecast/actual rooms by event, with wash estimates.
Allow tentative bookings for any space.
Flags for noisy events, do-not-move, wait-listed bookings.
Reports for Banquet costs - Labour cost at defined standards, electricity cost for function.
Quick overview of all Open Event Invoices from the Banquet Module.
Sales Management capabilities provide easy-to-understand dashboard views of critical metrics for properties, sales teams, and individual sales representatives.
Account and Contact Management allows for the viewing and updating of accounts and contacts as well as multi-property sharing of accounts.
Reporting and Analytics visibility into sales and catering operations using predefined or customizable reports.
Support multi-language, multi-currency, and regional settings.
Manning requirement for function.
Engineering work orders for function rooms.
History of maintenance work done in function room.
Front office to have ability to view banquet functions.
Ability to see the entire event revenue (room + venue + extras all against event)
Costing, Facility Management, Inventory Management, Kitchen / Menu Management, Order Management etc.
Fully Integrated with PMS or Front office software.
Custom Meeting Room Set Up and Out door catering capabilities.